CO-CURRICULAR RECORD

About the CCR at UC San Diego

CCR Approved

The UC San Diego Co-Curricular Record highlights student involvement and achievements in opportunities beyond the classroom including the skills and competencies developed.


The CCR recognizes student involvement in the following areas around campus:​
 
  • Research and Academic Life
  • Student and Campus Engagement
  • Community-Based and Global Learning
  • Professional and Career Development

Your official validated CCR is printed with your transcript and has the UC San Diego seal. You can use your record to help demonstrate to employers, graduate/professional programs, and for awards the skills you gained through your experience. 


Click the following links or scroll below for more information: 

What types of opportunities are included on the CCR? 
How do I get recognized on the CCR? 
How to use and the CCR
Competencies and transferable skills


The CCR is one of a suite of four Engaged Learning Tools. Check out all four at: http://elt.ucsd.edu. For additional resources, please visit the Teaching and Learning Commons at: http://commons.ucsd.edu/
 


CCR Criteria
Each opportunity on the Co-Curricular Record has been approved by the CCR Evaluation Committee. The Committee uses the following criteria to review opportunities for inclusion on the CCR:

  • Must have a clear connection to the university and be capable of being validated by a recognized member of the faculty or staff.

  • Must enhance at least one of twelve identified competencies and transferable skills.

  • Must provide an opportunity for active engagement. Positions or activities that are primarily symbolic, and do not require significant programming and duties, will not qualify to be listed.

  • Must require at least 30 hours of work within a single academic year. *Except for opportunities that fall under the "Professional / Career Development Category".

  • All credit-bearing activities – coursework, academic internships, 199s, etc. – are recognized on a student’s academic transcript.  To avoid duplication, these will not be listed on the CCR.  

Submitting a New CCR Opportunity
CCR opportunities must be submitted by a UC San Diego staff or faculty member. For more information about adding opportunities to the CCR, click here.

The Co-Curricular Record (CCR) Evaluation Committee meets on a quarterly basis to review and approve opportunities.

Adding Positions to your CCR

Adding Your Position to the CCR

Log in to myccr.ucsd.edu to see if your co-curricular activity has been added to the UC San Diego CCR Portal. If your position is listed, see Getting Validated to add the position to your CCR. 

If you do not see your position or organization, you will need to work with a UC San Diego Staff or Faculty member who oversees your involvement. 

  1. Review CCR Eligibility Criteria above to ensure it meets the minimum requirements to be listed on your transcript
  2. Identify a UC San Diego Staff or Faculty member who can verify your involvement and officially validate you in the system
  3. Your staff or faculty advisor/supervisor will need to complete the CCR Submission Form. The CCR Evaluation Committee will review the opportunity to ensure it meets the eligibility criteria. If approved, your staff or faculty advisor/supervisor can validate you in the CCR database with your Student PID.


Getting Validated 

Each CCR opportunity highlights "what is required to have this opportunity validated." For example: students must attend training, 80% of meetings, plan 2 events per quarter, submit reflection assignment, and complete role for at least 2 quarters. Once students have completed, the opportunity, the staff or faculty validator will enter the student IDs into the system and add it to their record. Only opportunities where students have completed the validation requirements will appear on the record.

Once you have completed the requirements of your CCR Opportunity, you can request to be validated through the CCR database to add the opportunity to your transcript. Your UC San Diego staff or faculty advisor will need to make a final approval in the CCR database. 

  1. Log in to myccr.ucsd.edu using your Student SSO Credentials
  2. Select “Co-Curricular Record” on the left menu bar
  3. Click “Add a position to My Record”
  4. Search for your “Activity or Position Name” in the database and Year
    Note: Make sure you select the correct academic year/ time period (the year will be listed in the Activity or Position Name)
  5. Click “Add to record”

Your request will need to be approved by your UC San Diego staff or faculty validator in the CCR Database to be added to your transcript. Until they approve you in the database, the opportunity will be listed as “Pending.”


There are four validation deadlines in the year, roughly 1 month at the end of each quarter. Students will be validated in the quarter that the opportunity ends:

  • Opportunities completed in Fall Quarter: January 15
  • Opportunities completed in Winter Quarter: April 15
  • Opportunities completed in Spring Quarter: July 15
  • Opportunities completed in Summer: October 15

How to Use the CCR

The CCR highlights student achievements in opportunities beyond the classroom including a brief description and the skills developed. The purpose of the CCR is to demonstrate the value of engaging in opportunities beyond the classroom, and to help students reflect on and articulate the skills they developed. Students can then use their record in two ways:

Official Record

Students can request an "Official Co-Curricular Record" with their UC San Diego transcript. Signed by the Registrar and printed on official transcript paper, students can use their new official integrated record when applying to graduate/professional programs, jobs, or for scholarships and awards. 

Students can request an official CCR through the CCR site, or through the page to request transcripts. Students can request just their transcript, or transcript with CCR. They can either send it electronically to end users, or have it mailed. The transcript with CCR (picture below) includes: 1) guide to read official document, 2) transcript, 3) Co-Curricular Record, 4) guide to CCR, and 5) guide to transcript.

 

Reflective ToolSample of unofficial record.

Students can print an "Unofficial Co-Curricular Record" as soon as they have been recognized for at least one opportunity. Students can print an secure PDF through the CCR website and use it as a tool to think about: 1) what have I been involved in? 2) how would I talk about that experience and the skills I developed?

Students can use their CCR to help them write their cover letter, resume, personal statements, and prepare for an interview. They can also bring it to career or academic advising appointments to help explore their interests, skills, and passions.


Opportunities on the CCR are broken up into four categories:

  • Community-Based & Global Learning
  • Professional & Career Development
  • Research & Academic Life
  • Student Engagement & Campus Life

Each entry has the activity name, position held, a short description about the opportunity and the competencies developed. The competencies are attached to the opportunity, meaning that the committee reviewed and approved that students who participate and "complete" the opportunity have developed or refined those selected competencies. If a student completed all the requirements for the opportunity, it will be added to their CCR by the staff/faculty validator. 

Students can choose which items they want to have printed on each instance of their CCR

Competencies and Transferable Skills

A framework of competencies and definitions were created using the Association of American Colleges & Universities (AAC&U) VALUE Learning Outcomes, the Council for the Advancement of Standards (CAS) in Higher Education Learning & Development Outcomes, and the WASC Senior College and University Commission Core Competencies

Each opportunity can have up to 3 competencies attached to it. In the application process, submitters have to describe HOW students will develop each competency through the program. The committee then reviews and approves competencies. There are then the competencies that will appear on a students' record. 

Below is the list of competencies and their definitions that were crafted based on the above existing frameworks:

 

  • ​Critical thinking/ problem solving: Identifies important problems and questions and gathers, analyzes, evaluates information from a variety of sources before forming a strategy, decision, or opinion.
  • Research ability: Accesses and evaluates multiple sources of information, including text and images, and synthesizes information to solve problems and create new insights.

  • Oral, written, & digital communication: Conveys meaning and responds to needs of diverse audiences through writing and speaking coherently and effectively, and develops the expression of ideas through written, oral and digital mediums.

  • Teamwork/ cross-cultural collaboration: Works with and seeks involvement from people and entities with diverse experiences towards a common goal, demonstrating strong interpersonal skills, respect, and dignity for others.

  • Understanding global context: Demonstrates an understanding of complex global issues and systems, and how issues and actions have local and global implications for the future.

  • Leadership: Takes initiative, demonstrates effective decision making and informed risk taking, and motivates and encourages participation from others to work towards a shared purpose and vision.

  • Professionalism/ integrity: Demonstrates integrity, honesty, dependability and ethical responsibility, and accepts direction and personal accountability.

  • Self-reflection: Assesses, articulates, and acknowledges personal skills and abilities, and learns from past experiences and feedback to gain new insights and understandings.

  • Career development: Accesses information and opportunities for career exploration, and understands and articulates the importance of transferable skills in the job search process.

  • Digital information fluency: Demonstrates technological literacy and skills, and ethically and effectively uses technology to communicate, problem-solve, and complete tasks.

  • Civic engagement/ social responsibility: Participates in service/ volunteer activities characterized by reciprocity, engages in critical reflection, and appropriately challenges unfair and unjust behavior to make a positive difference in the community.

  • Innovation/ entrepreneurial thinking: Synthesizes existing ideas and concepts in innovative and creative ways to develop new ways of thinking or working, and engages in divergent thinking and risk taking
     

    As part of the fulfillment of Goal 1 of UC San Diego’s Strategic Plan, (http://plan.ucsd.edu/), the university has created a suite of electronic tools to enhance the student educational experience at UC San Diego: a Research Experience and Applied Learning (REAL) Portal, a Co-Curricular Record (CCR), an electronically enhanced transcript and an electronic portfolio. See: http://ucsd.edu/engagedlearning/ 

    These Engaged Learning Tools are unique within the UC system, and on the cutting-edge nationally.  Each serves two distinct but related purposes.  Facing outward, they enable students to discover, capture and share with employers and graduate programs a wide range of educational achievements.  Facing inward, they enable more sophisticated academic advising and career planning by mapping a student’s activities onto a set of transferable, real-world skills. The entire suite is now part of the Teaching & Learning Commons:  http://commons.ucsd.edu/
     
    The Co-Curricular Record (CCR) is a companion to the official transcript that captures a student’s research experience and applied learning activities.  This official record of student involvement in opportunities that have been certified by the university.  Each opportunity enables students to develop and demonstrate key competencies and transferable skills.  Specific student contributions have been validated by designated faculty or staff.

    QUESTIONS?
    Contact the Engaged Learning Tools Coordinator at elt@ucsd.edu.





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